The heart of the event management platform is the management database, a fundamental tool where the guest lists are uploaded and all the needs of the event are managed, to simplify and make the work of the Organizing Office faster and more precise.
The simple layout helps usability and facilitates fast learning.
The typographic aspect is always clear, everything is just at your click. The user experience guarantees immediate use of the platform, even to those who have no computer experience.
Intuitive division of the sections into a practical Menu and Submenu
Quick access and customizable sections
Quick access to sub-sections of the participant record
For maximum security, dedicated servers in server farms in Italy protected with firewalls and SSL certificates.
We guarantee a work with single compartments, with a dedicated database without any possibility of interference between one job and another. User accounts with personalized access privileges for each management system.
Connection protected by Enterprise level SSL certificate with RSA 2048 bit encryption
Personalized communications sending program, keeps track of the official emails sent.
Sophisticated HTML email management system with graphics, content and personalized data for each guest. Dedicated servers for sending emails, dedicated IPs with a high reputation of “deliverability”, the art of knowing how to deliver an email to the recipient’s inbox, avoiding being interpreted as spam.
Sending HTML emails that can be customized with the invitee’s data
Real-time post-submission data, submission status, openings and clicks
Sending errors management
Backtracked emails are no longer a problem, errors are handled directly by the platform.
With a simple search it will be possible to find all the guests whose emails have gone back. You save hours of work, each error will be easily identifiable, to be corrected independently or by asking for help from our technical support.
Automatic management of sending errors, with code and description sent by the server
Send personalized SMS
SMS is still the safest means of fast communication between people, our platform has always managed individual and massive personalized sending.
SMS templates can be customized with data for each guest, to quickly communicate personalized information. The mass sending of SMS can guarantee reception on a certain day and time. Each sending can be monitored in real time to manage any errors.
The registration forms on our web apps communicate in real time with the management software.
The management system exploits a persistent connection with the server, this means that every data, every insertion, every modification is immediately available and viewable by the single operators. The data passes from the web app to the management system immediately, each processing can count on data updated in real time. Learn more about Goodgest’s web apps for events.
Each operator has his account to access the management system and see the jobs he is enabled to. On each job multiple users can interact to insert and modify data, without any risk of interference. Each operator works independently and safely, according to the privileges that have been assigned to him.
The connection to the management system is based on persistent connections, in this way a data entered or modified will be immediately visible and managed by other users. Without the need to refresh and without mistake a change is not managed or overwritten by others.
The Event Management Platform can run in the same way on Windows and Macintosh computers, on iPads and in general iOS systems and on any computer and device with a modern web browser, thanks to the web interface that simulates the native application.
The customer or the project managers finally have a wonderful tool for monitoring the progress of the organizing office. They will have access to real-time data to check the evolution of the recordings, extrapolate the report independently and see the data sheets of each individual participant.
From a reserved area of the registration website, with a personal account, they can access from any computer, tablet or smartphone, simply with a web browser.
The reserved area is fully configurable according to needs, it contains the always updated data in visualization only.
Lists and reports in Excel
Directly from the management platform is possible to create excel models that can be quickly exported. Each excel model can be customized with the chosen data by entering the specific fields of the invitee or any other data related to it.
It will also be possible to customize the models for the rooming list, order and names of the columns according to requirements and the second sheet with the counts of the room nights by type of room.
Each excel model can be exported by choosing whether to insert all the guests or only the group selected by a search.
Complex searches by an easy way
The search tool allows complex searches in an intuitive way, easy for the operator to understand. All you need to do is activate the search function and the same display screen turns into the search mode, all the data contained in the visible fields are immediately searchable.
Multiple search requests, with the option of omission requests, allow you to filter a group of guests in an extremely precise way. For example: Find all the guests who have the PRESS category, who have not yet registered, omitting those who have already received the invitation email.
Each search can be saved, so you have quick access to recurring searches.
QR code always ready
Directly from the system it will be possible to generate the QR code, both in massive mode and in manual mode on the individual card of the person. The generated QR code can be inserted in the summary email templates or in the automatic email template. The participant will receive the email with the QR code as an inline image in the body of the message.
Hotel management is always a sore point in all event organizations. The management platform for the organizing office helps work on hotel reservations, keeps track of all guests’ in and out, the type of room and who shares it with someone, as well as the special needs on that overnight stay.
It manages the numbers, to have a quick glance on the count of nights by room type. Manages the rooming lists to always communicate the precise list of reservations to the hotel.
Automated procedures allow the massive assignment of the hotel and the communication of personal overnight data in the invitee email model.
Organizing a trip is simpler with the management system, the list of vehicles can manage the places available on each individual vehicle (plane, train, bus, ship, etc.). the individual sections can be combined to create a complete round trip routing.
In this way it will be easier to assign the same trip to more people and to communicate via email with a clear table the trip with all the information from, to, date, time of departure and arrival, carrier and number.